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Secretariat Administrator

Secretariat Administrator (Admin Assistant)

About the Role

ISANA is entering an exciting new phase with the introduction of a centralised Secretariat designed to strengthen governance, member services, and organisational coordination.

We are seeking a proactive and highly organised Secretariat Administrator to support day-to-day operations during this transition. This is a great opportunity for someone who enjoys creating structure, working behind the scenes, and contributing to a purpose-driven organisation.

What You’ll Do

In this varied role, you’ll provide essential administrative and coordination support across multiple areas:

  • Manage membership records, registrations, and renewals
  • Coordinate member communications and engagement activities
  • Support Council meetings (agendas, papers, minutes)
  • Provide general administrative and document management support
  • Assist with invoicing, payments, and financial tracking (Xero)
  • Help coordinate events, webinars, and professional development sessions
  • Maintain CRM, LMS, and event systems (data entry, updates, basic support)

What We’re Looking For

We’re looking for someone who is adaptable, detail-oriented, and comfortable working in a developing environment.

Essential:

  • Proven administrative experience
  • Strong organisational and time management skills
  • Experience using CRM or database systems
  • High attention to detail and accuracy
  • Strong written and verbal communication skills
  • Ability to work independently in a changing environment
  • Experience in a not-for-profit or membership organisation

Desirable:

  • Familiarity with governance or board support
  • Basic financial administration experience
  • Experience supporting organisational change or transition

Why Join ISANA?

  • Flexible, remote-friendly work arrangements
  • Be part of a meaningful organisational transformation
  • Opportunity to shape systems and processes from the ground up
  • Supportive and collaborative working environment

Key Details

  • Part-time contract role: 10 hours per week
  • Rate: $41.33 per hour
  • Engagement: Contractor arrangement (ABN required)
  • Flexibility: Some additional hours may be required during events

How to Apply

Position Description: https://isana.org.au/wp-content/uploads/2026/05/Secretariat-Administrator-Position-Description.pdf

Please submit your resume and a cover letter outlining your suitability for the role to: ISANA President, Annette Kalczynska, president@isana.org.au